Privacy Policy

Last Updated: 1st of Novemver, 2024

At Axons Talent we treat your privacy matters seriously. Information pertaining to this Privacy Policy will inform you on how your Personal Information is being collected and processed. By using our products and services collectively, you give consent to our information collection, usage, record keep and disclosure practices described herein.

Our Privacy Policy outlines how we manage your Personal Information. To assist you in finding a career opportunity that aligns with your skills and personal preferences, we may need to collect as much information about you as necessary. Any details we collect from you will be treated with the utmost confidentiality, in line with the Australian Privacy Principles (referred to as APP below) and in principle the Privacy Act 1988 of Australia where Axons Talent is currently incorporated.

Axons Talent is dedicated to safeguarding the Personal Information we collect from you during the recruitment and selection process. This includes details found in your CV, job application or any other information provided during the engagement of our products and services. For a comprehensive list of what constitutes Personal Information, please refer to the next section of this policy.

If you are successfully placed in a job by us, any additional Personal Information collected or generated from our relationship will also be protected from unauthorised access. We will only request and record information that helps us match you with the most suitable job opportunities, and we will not share your personal information without your consent. Similarly, any Personal Information provided to us by any third parties will be handled with the same level of confidentiality.

By sharing your details with us, you agree that we may contact you via phone, email, SMS or any other methods of communication to inform you of new job opportunities. If you wish not to give consent to information sharing, you may be limited in using the full functionalities of our products and services, and limit our ability to match you to suitable work opportunities and secure job placement.

We are committed to safeguarding the data transmitted to us over the internet; however, since no transmission can be guaranteed to be 100% secure, we cannot warrant the security of Personal Information transmitted in this manner. Nevertheless, we will take all reasonable steps to ensure your data is secure within our systems.

We will not sell, rent, or license any information collected from you to third parties. While we may need to retain records for an extended period, we will securely destroy, de-identify or anonymise any information that is no longer useful to us, ensuring your privacy is protected. You also have the right to request the deletion of your details from our databases at any time. In accordance with the Privacy Act 1988 of Australia, Personal Information we hold is available for your review.

To be a user of our products and services you must be at least 18 years of age. If you are under the age of 18, please refrain from registering with us or providing any person information, we will ensure to discard any information unknowing collected upon learning your age restrictions.

1. WHAT IS PERSONAL INFORMATION?

Personal Information refers to any information or opinion about you, irrespective or their accuracy and objectivity. This can range from highly sensitive details, such as medical history or conditions, to everyday information like your address and phone number. It also includes third party opinions such as your work performance, your work experience and qualifications, aptitude test results, photos, videos, and any other information collected in relation to your potential job placements.

Personal Information encompasses sensitive information as well. Once the information is no longer needed for the purpose it was disclosed, we will take reasonable steps to either destroy it or ensure it is de-identified.

2. WHAT IS SENSITIVE INFORMATION

Sensitive information is a specific category of Personal Information. It includes details or opinions about your racial or ethnic origin, political beliefs, membership in political or religious organisations, affiliations with professional or trade associations, union membership, sexual preferences or practices, criminal history, health or disability (at any time), and any expressed wishes regarding future health services. This category also encompasses Personal Information collected that may be of use in health services setting. In most cases, sensitive information can only be collected and disclosed with your consent.

3. COLLECTION OF PERSONAL INFORMATION

Your Personal Information may be collected when you interact with us via mail, telephone, fax, email, social media, or when you submit your details through third party websites, on our website or any related system functionalities.

We encourage you to provide only the necessary Personal Information that is relevant to the job you are applying for or that you wish us to use in assisting you with future job opportunities. By sharing this information, you consent to its use for these purposes. The types of Personal Information we may collect include the following categories:

For Candidate

Personal Profile:

  • Full name
  • Email
  • Phone number
  • Mailing address

Professional Profile:

  • Publicly visible works such as source code repositories or related materials
  • Social media content as technical blogs, lectures, videos or related materials
  • Recorded video, audio, written materials during an interview
  • Employment preferences
  • Employment history
  • Education, qualifications, certifications
  • Professional memberships, associations, affiliations, organisations
  • Awards, recognition and special achievements
  • Reference details
  • Vaccination status
  • Relevant volunteer or unpaid work
  • Other information that will help us matching you to suitable job opportunities
  • In case of successful placement, your banking, taxation and pension details

Assessment Profile:

  • With your permission, inquiries from former employers, work colleagues, professional associations or registered body
  • Results of any competency, psychometric or medical assessment
  • Feedback from your performance, complaint, workplace accident
  • Information on insurance investigation, litigation, registration or professional disciplinary matter, criminal matter, inquest
  • Any additional information disclosed to us by you

For Client and Interviewer

Personal Profile:

  • Full name
  • Email
  • Phone number
  • Mailing address

Professional Profile:

  • Publicly visible works such as source code repositories or related materials
  • Social media content as technical blogs, lectures, videos or related materials
  • Recorded video, audio, written materials during an interview
  • Employment history
  • Education, qualifications, certifications
  • Professional memberships, associations, affiliations, organisations
  • Awards, recognition and special achievements
  • Reference details
  • Vaccination status
  • Relevant volunteer or unpaid work

Assessment Profile:

  • With your permission, inquiries from former employers, work colleagues, professional associations or registered body
  • Results of any competency, psychometric or medical assessment
  • Feedback from your performance, complaint, workplace accident
  • Information on insurance investigation, litigation, registration or professional disciplinary matter, criminal matter, inquest
  • Any additional information disclosed to us by you

4. USAGE OF YOUR PERSONAL INFORMATION

  • Your actual or perspective job placement
  • Our assessment of your ongoing performance and prospects for feedback purposes
  • Any test or assessment (including medical tests and assessments) that you might be required to undergo
  • Our (or our client's) identification of your training needs
  • Any workplace rehabilitation relevant to your job retention
  • Our management of any complaint, investigation or inquiry in which you are involved
  • Any insurance claim or proposal that requires disclosure of your personal or sensitive information

5. WHO WILL PERSONAL INFORMATION BE DISCLOSED TO

  • Prospective employers
  • Interested employers
  • Referees
  • Our associated companies and subsidiaries
  • Corporate event where a merger, acquisition, bankruptcy or any other related activities
  • Our insurers in the event that you are involved in a workplace accident or injury that results in a claim
  • Medical professionals, medical facilities or health authorities if a medical assessment is required as part of placing you into a job or in the event you are involved in a workplace accident or injury that requires medical attention
  • Third party providers of probity/assessment services if this is required as part of placing you into a job, for example: you rights to work in a particular jurisdiction; credentials and qualifications; psychometric assessments; skills testing; criminal background checking; health, wellness, or drug screening, etc
  • Third parties involved in providing, managing or administering Axons Talent’s services, any recipients of the information outside Axons Talent are bound by obligations of confidentiality to us and compliance with the APP
  • Third parties involved in advertising and analytical services
  • Financial institutions, superannuation, managed funds organisations, any pension schemes and their advisers when securing your placement
  • Any person with a lawful entitlement to obtain the information

6. HOW WE STORE AND PROTECT YOUR PERSONAL INFORMATION

Your information may be stored in either physical or electronic formats, in facilities that we manage directly or those operated by our service providers. We prioritise the security of your Personal Information and take reasonable measures to protect it from misuse, interference, loss, and unauthorised access, modification, or disclosure.

While we implement these security measures, it's important to recognise the various information security risks that exist today. We encourage you to take appropriate precautions to help safeguard your information.

7. HOW TO MANAGE YOUR PRIVACY OPTIONS

The Privacy Act 1988 of Australia defines your rights to access and request a copy of the personal and sensitive information we hold about you, for purposes such as record keep and error correction if you believe the information is inaccurate, etc.

Various categories of privacy options can be controlled by you including:

  • Marketing materials via email and messaging services. If you wish not to receive any marketing materials, you can click the unsubscribe link provided in the email or tell us at privacy@axonstalent.com
  • Tracking on our website. Currently we do not deploy any means of online activity tracking throughout our products and services offerings, other than the absolute necessary techniques such as the usage of cookie for the provision of baseline functionalities and features. Please refer to our Cookie Policy at: Cookie Policy

To exercise you right, you must provide sufficient information to allow us to verify your identity, and describe in detail so as to help us understand your request. Unmet criteria may result in us not being able to respond to you. In circumstances where we may not be able to fully comply with your request, such that it may impede the rights of others or failure to meet legal threshold, we may still inform you of such a decision. In circumstances where additional information maybe required(including Personal Information), we will duly inform you of such requirement. In circumstances where a fee is required, we will provide such reasons and costing information. All requests will be responded to within the time period required by applicable local law.

If you have a question, issue or complaint relating to our Privacy Policy, the way we have managed your personal and sensitive information, or if you believe we have breached the Act or an applicable APP code please email us at: privacy@axonstalent.com and we will respond to your request within 30 days.

8. HOW WE UPDATE THIS PRIVACY POLICY

At any point in time we may update this Privacy Policy. Any changes implemented will also reflects your continued acceptance to the revised version, where your Personal Information is subject to the effect of previous version at the time of collection. We will duly notify you via our website, email or any other registered means of communications.